CLOSED Request for Proposals - Behavioral Health Gaps Analysis
Grays Harbor County has issued a request for proposals (“RFP”) to interested and qualified agencies to provide a behavioral health system gaps analysis. The County is seeking consulting services to produce a behavioral health system gaps analysis that will aid in the strategic planning and development of behavioral health programs and services aimed at improving the health of our communities and meeting the populations’ needs that we serve. The gaps analysis report and prioritization process shall build on existing data, system maps, community conversations, etc. whenever possible. The gaps analysis shall include all components on the service continuum including but not limited to prevention, outpatient, inpatient, and crisis services.
The Request for Proposals will open April 20th and proposals are due no later than May 18th at 4:30 p.m.
The full Request for Proposals document/application instructions can be found here.
Any questions please contact Cassie Lentz at clentz@graysharbor.us
Questions and Answers:
Question: Is there any flexibility on the 3-month timeline (7/1--9/30) for delivery of services? Could the duration be extended?
Answer: This is the timeline approved by the Board of County Commissioners.
Question: Our headquarter are in another state and we do not have a Washington State business license per se. Does this preclude us from consideration? Are you specifically seeking a local vendor?
Answer: Relevant credentials refers to the ability to do business and receive payment in the state of Washington. We require contractors to complete a W9 and set up a vendor account with the County to receive payment – the vendor must be able to submit all necessary information. The RFP does not include a preference or requirement for local vendors.
Question: The application components include “the Summary Pages of the most recently completed Independent Audit Letter showing significant findings and issues and, as appropriate, evidence of adequate responses to findings and issues identified. “ While we are in good financial standing, as a young small business we have not had an independent audit. Again, does this preclude us from consideration?
Answer: If you do not have an independent audit please submit documentation of your agency’s good financial standing, including any relevant fiscal policies and procedures related to quality assurance.
Question: Are stakeholders prepared to share cost information?
Answer: Grays Harbor County can point the contractor to known data sources and/or stakeholders who could provide this cost information. We cannot guarantee stakeholders can or will share specific cost information. Where specific cost information is not available reasonable estimates would be acceptable for the purpose of this analysis.
Question: What data and from whom will be available for this work?
Answer: Grays Harbor County Public Health will disclose data in its possession provided that such disclosure is necessary to achieve the project’s goals and complies with applicable confidentiality and data security requirements. We are not requesting new primary research be completed, only analysis of existing data and information.
Question: Our agency performs work on rate basis rather than a cost reimbursement basis. Will a proposal be excluded if the vendor does not have the capacity to operate the program on a cost-reimbursement basis?
Answer: Yes – the County must reimburse for expenses incurred and cannot pay for services in advance.
Question: Under Part 3. Proposal Components, you require we submit Summary Pages of our internal audit. As a privately held organization, our firm considers our audited financial statements to be confidential and would not want these statements to become public record. Would you accept a written summary of our financial status or our latest Dun & Bradstreet report as evidence of our financial stability?
Answer: All proposal responses will be considered public record and applications must be complete and include required components. We are requesting documentation that there has been an independent audit completed and it did not identify any significant findings, or if findings were identified they have been remedied. We are not requiring financial statements and/or balance sheets.
Question: Will Gray’s Harbor Public Health be sharing data with the firm who is conducting the Gap analysis?
Answer: Grays Harbor County Public Health will disclose data in its possession provided that such disclosure is necessary to achieve the project’s goals and complies with applicable confidentiality and data security requirements.
Question: What data are available from Grays Harbor County Public Health and at what geographic level?
Answer: This question is too broad – please clarify.
Question: Does Gray Harbor County Public Health have a full list of BH providers, including address?
Answer: This is information GHPH can provide to successful contractors.
